Simple Invoice Software

Free Price Quote Templates


What is a Price Quote Template?

A price quote template is an editable and pre-designed framework. It is used to generate price quotes for any potential customer. This document contains the standard content which are required to prepare a quote.

The information in the template can be added to, modified or changed in order to make it relevant to the deal or transaction which is under consideration.

The use of a price quote template, speeds up the quote generation process. This will inevitably lead to efficient cooperation between the seller and the customer.

Who Uses Price Quote Templates?

A price quote template is used by businesses which have a necessity to generate price quotes. This is needed to officially quote and communicate the price of goods or services that are sold or provided for. When the client accepts the quote, this will then lead to a contract or agreement, formed between the buyer and the seller.

In order to allow the customer to understand the information, a detailed breakdown of items provided for, are given in the quote. This helps the customer to make business decisions accordingly.

Why is a Price Quote Template Used?

The following discusses the main uses of the price quote template.

How to Create a Price Quote Using the Template

The following discusses the method used to create a price quote, by using a template.

  1. Select Appropriate Template

    The process begins by selecting an appropriate template, which is the choice of the business. The template should align with your business needs. It should be able to present information as per industrial norms. It must also be in a format that is easy for the user to understand. In addition, the template's color, design, and layout should align and correlate with your branding and business theme.

  2. Personalize the Template

    To make the template look pleasing as well as allowing the inclusion of general information on the quote, your logo, business name, phone number or email, and other information relevant to the business should be stated on the template. At this stage, the rest of the information can be left blank. Then, the template should now be saved, for subsequent use. By doing so, there will be no need to go through the selection and personalization of the template again.

  3. Write Quote-Specific Information

    Detail quote-specific information. This information could include, quantity, price, tax rate(s), total tax amount, sub-total, total amount, payment terms and any other information related to the proposed transaction.

  4. Write Expiry Date

    The price quote should explicitly include the expiry date. By including this vital piece of information, it will clearly state the validity of the quote.

  5. Write Additional Notes

    Additional notes can also be included, where applicable. The notes can relate to the return policy, transit freight or insurance, or any other details which are important to the transaction.

  6. Authorize the Quote

    It is imperative that the authorized personnel of the business should review the quote before delivering it to the customer.

Conclusion

A price quote template is a pre-designed framework which is used to generate price quotes. To generate the quote using a template, it is necessary to enter general and transaction-specific information in the quote.

A price quote is used by sellers. It allows the seller to communicate their offer to potential customers. The beneficial use of price templates includes, efficiency, customization, improved customer experience, consistency in documentation, and clarity of communication, as well as others.

In order to prepare a price quote, using a template, a series of steps is followed. These steps involve, selecting an appropriate template, detailing general information, detailing essential information related to proposed terms, specifying expiry date, adding special notes, authorization, as well as others.